Given the critical nature of selecting the most appropriate suppliers for your business, and then negotiating the best prices and payment terms, more and more organisations are looking to automated purchasing and procurement systems to both enforce company policies that curb "maverick" spending, and enable the timely flow of requisitions and approvals through relevant business channels.
Automated Purchase and Requisition Management Integrated with Sprinter Invoice Manager
The Sprinter Purchasing Manager module enables organisations using
Sprinter Invoice Manager to automate their internal procurement processes and trade more efficiently with a wide range of suppliers. With Purchasing Manager, employees across the enterprise can requisition goods and services from approved suppliers using easy-to-complete templates. A standard "shopping cart" interface tracks purchases originating from product databases, CDs and intranet catalogues, or externally hosted market sites and trading exchanges.
Purchases requiring approval are then automatically routed through an authorisation matrix, configured to support the organisation's unique business rules and policies. Once approved, automated budget management capabilities provide purchasing and finance decision-makers with up-to-date views of spending by cost centre and cost code. When goods and services are delivered, details are recorded to facilitate purchase order matching.
Additional Capabilities of Sprinter Purchasing Manager include:
- Catalogue Search plus Standard Shopping Cart. Users can be restricted to purchasing only from approved suppliers, or be allowed to search for the best deal. A standard shopping cart interface handles selections and transactions whether they originate from internal databases, hosted catalogues, or other sources.
- Approvals Management. Purchasing Manager's corporate authorisation matrix manages sequential and parallel approvals within set timescales. Email notifications and automated alerts keep the process moving smoothly.
- Budget Management. When initiating a requisition, costs are automatically allocated to the appropriate cost centre, cost code and budget. Line items can be split across different cost centres and coded by value, percentage or quantity.
- Improved Purchase Orders Visibility. Once a Purchase Order number is generated, the P.O. is sent to the supplier in the required format and the P.O. details are stored within Purchasing Manager to facilitate purchase order matching when goods and services are delivered.
