Data Capture Services

Quickly Converts Paper Documents Into Workflow-Ready Electronic Data

Although technologies for electronic document management have been available for more than a decade, over 85 percent of all Business-2-Business communication is still printed on paper and distributed by mail. Bottomline's secure, state-of-the-art Transaction Centres are optimised to accept all types of incoming documents, and provide a cost-effective alternative to simple, in-house document scanning and archiving. Advanced data capture capabilities instantly transform paper documents into electronic data files that can be fed directly into any ERP and accounting systems, financial document archive, or Bottomline's Sprinter® Invoice Manager application.

How is Bottomline's Capture Service Different?
Unlike costly Optical Character Recognition (OCR) or Intelligent Character Recognition (ICR) solutions that provide raw document "images," Bottomline's outsourced invoice capture service offers a unique combination of highly-trained technicians and recognition technologies to quickly capture data at the line-item level. This approach delivers the highest possible accuracy rates, eliminating the need to manually re-key data while accelerating overall turnaround time. In addition:

• Bottomline's Intelligent Data Capture Service accepts any type of incoming document and translates it into the data format your business requires. Documents can be received directly from the supplier via a dedicated PO Box, or via Bottomline's mail room.
  
  
• Bottomline's technology is optimised for successful document data capture at both the header and line-item level, including verification against the client's pre-set business rules.  Our support staff then validate and repair any items that were omitted or mistakenly extracted by the OCR process.  Once the capture and review process are complete, clean electronic data files are returned to the client within 24 hours, or even more quickly if required.
  
  
• With Bottomline, your organisation can eliminate the expensive, and time-consuming process of vendor on-boarding.  You only need to communicate a new mailing address to your suppliers in order to begin reaping the benefits of automated data capture
  
  
• Our outsourced service model means there is no upfront capital investment required.  Based on a per-transaction pricing model, your cost scales along with your business and budget requirements, supported each step of the way by the industry's best client service guarantee.