Document Design and Composition – Turning Output into Communication
Business documents are more than just paper. To customers and partners they are the face of your organisation, and we all know that first impressions count. That's why the appearance, content and personalisation of ERP-generated business documents is so important, but yet often overlooked. Maintaining a consistent look and feel throughout your business can also be difficult as expensive, pre-printed invoices, statements and other documents can become outdated before they ever go to print.
Bottomline Technologies can help businesses design professional, custom documents with ease. Our solutions work with output from existing applications enabling the reformat of documents without any programming changes. Using a WYSIWYG "drag and drop" process users can add logos, graphics, bar codes, signatures, colours, fonts and conditional logic to any business document. The intuitive graphical design interface allows nearly anyone in the organisation to design document forms, giving control to those who understand the document best, rather than more technical IT staff.
Bottomline Technologies’ ‘Subform’ and ‘Variable Subform’ technology can be employed to dynamically link frequently used information such as logos, addresses or signatures to any number of master forms or templates. When the time comes to change the company's address, fax number or logo, simply update the shared ‘Subform’ and all linked output is instantly updated. This technology, along with the ability to print documents on plain paper, minimises the amount of pre-printed stationary required and reduces the costs associated with eliminating outdated documents.
Typical benefits and applications include:
- Improve communication effectiveness:
- Rich Presentations
- Multiple Page Layouts
- Branding
- Logos
- Barcodes
- Language support
- Increase operational efficiency:
- Share document assets.
- Speed up processing times with clearer, more interactive documents
- Lower costs, by reducing pre-printed stationary requirements and paper wastage
- Merge incoming documents with outbound documents i.e. Proof-of-delivery with invoice or certifications with delivery notes
- Process via web technology
For additional Document Management information contact us on 0871 081 8250 or click here to request online
