Document Scanning and Archive Services

Paper document storage is expensive, inefficient and insecure.

How much time do you spend trawling through your paper archives for specific documents that you need to close a query?
Imagine if you could just open your web browser, type in a search term and have the document displayed on your screen as a PDF without even having to leave your seat?

Scanning documents and storing them in a digital content management system is nothing new, but one of the key problems when switching over to a digital system is what to do with all the old paper archives.

We can help you transition to a fully digital system AND we can take on the task of converting all your historic archives to digital at the same time. Bottomline's Archive and Content Services are designed to deal with these problems, adding security, efficiency and control into your processes. The services open up new opportunities to actually use the data held within your archives as well as to dramatically reduce the business risks associated with paper archives.

Service Benefits: Significantly reduced cost of storage Improve efficiency through electronic search and retrieve capabilities Improve privacy and security through logins and passwords Provable compliance and data protection Better control of document access Add resilience to your Disaster Recovery policy Electronic Archive - We convert your paper files to digital format and return them to you on DVD ROM in a searchable format with up to 180,000 document pages on a single disk. We can securely destroy the original paper documents or return them to you. Hosted e-Archive - In addition the Electronic Archive service, we can host your digital documents on a dedicated secure webserver giving you multi-user access to your archives 24 hours a day, 7 days a week, from a standard web browser wherever you happen to be.

Our systems provide text search capability and are fully compliant with HMRC electronic archive legislation.