If your company depends on manual processes to send and receive high-volume fax messages, OptioFax from Bottomline Technologies can optimise your fax technology, helping to increase productivity, maximise efficiencies and reduce expenses for the automated delivery of business-critical documents. OptioFax provides integrated, high-volume incoming and outgoing fax delivery to virtually any fax destination from within Design Center & Document Server (DC&DS).

OptioFax automates enterprise-wide faxing, enabling your organisation to:

• Quickly and easily customize documents for multiple business processes and destinations;
  
  
• Optimise document-intensive processes without the need for ERP modifications;
  
  
• Develop unique process workflows that can be reused again and again;
  
  
• Create customised invoices and forms that satisfy all client requirements; and
  
  
• Dynamically distribute documents via multiple output channels, such as printer, e-mail XML file or Internet.

With OptioFax, users can automatically send, receive, print, view and route documents and related information to multiple fax devices throughout the enterprise, right from their desktops. OptioFax seamlessly integrates with any enterprise application through its powerful application program interfaces (API’s), enabling integrators and application developers to fax-enable any application, quickly and easily, without custom programming.

Solution Benefits:

• Automates enterprise-wide, high-volume faxing, which supports your company’s unique requirements for document distribution.
  
  
• Increases efficiencies throughout the enterprise by streamlining document and report-faxing processes.
  
  
• Reduces fax equipment and supply costs, as well as telecommunication fees by automating fax processes.
  
  
• Sends, receives and routes faxes quickly and easily, via a customisable graphical user interface (GUI).
  
  
• Provides built-in fax communication management, measuring and reporting tools for greater visibility and control of enterprise-wide fax distribution.
  
  
• Standardises fax communications for all server environments throughout the enterprise.
  

Key Features:

• Quick fax – enables users to deliver a cover sheet with a customisable date and time stamp with any fax distribution
  
  
• Multiple attachments – allows users to attach an unlimited number of documents to any fax project.
  
  
• Modify and check fax status – enables users to check on the status of sent faxes based on several criteria and modify fax parameters, such as incorrect phone numbers.
  
  
• Fax notification by e-Mail – automatically notifies users of incoming and outgoing fax delivery (enables simultaneous delivery to multiple e-mail addresses).
  
  
• Comprehensive fax management – enables the configuration of multiple fax systems in geographically-dispersed locations from a single desktop; monitoring tools allow administrators to track and control faxing queues and identify fax origination.
  
  
• Robust reporting tools – provides administrative and user reporting of all information in the fax system, including inbound/outbound status reports, phone book directories, system usage and statistics.
  
  
• Phone book support – supports distribution to local (hosted) and client-based phone books. Hosted phone book access can be controlled through built-in security rules, according to customer requirements.
  
  
• Enhanced record-keeping capabilities – reports inbound and outbound faxes for departmental records based on data, phone number and various other criteria for audit and charge-back purposes.

For additional Document Management information contact us on 0871 081 8250 or click here to request online.