• Invoice data capture

Bottomline Transaction Centre can receive all types of paper and electronic invoices from suppliers. It converts them into a single consistent stream and returns the data and the invoice image within 24 hours for upload into Invoice Manager.

• Automatic matching to Purchase Order

PO information is uploaded to the Sprinter Application. Invoices are then automatically matched against POs according to predefined criteria.  Compliant invoices can be automatically approved for payment. Invoices can be coded at line item level, making it easy to split costs across multiple cost centres or cost codes.

• Query and anomaly resolution

Identified anomalies are emailed to the relevant approver for resolution. The nominated approver can then forward, hold, reject or approve the invoice. This solutions runs using a browser-based workflow, with email alerts and automatic escalations built in, which ensures that anomalies are dealt with quickly and invoices don’t get lost or stuck in approvers’ in-trays.

• Approve for payment

Approved invoices are automatically uploaded to the ERP/Accounting system. AP staff notified of approval by email.

• Archive and report

All transaction documents including supplier invoices and credit notes are stored within the Sprinter system, for access by authorised users.
Fast and accurate reports can also be generated.